Office move, a guide for organizing a professional movingBoxit
are you planning a office move but you don't know where to start? Do you have a small business with office or a corporation with hundreds of employees? Organize a professional moving an office can be quite complicated regardless of the size of your work site. Whether you are looking for a larger place to play for your job, or simply a more suitable place in an environment that is more helpful, we are here to eliminate the complexities that may arise during your office move.
At Boxit we believe that good and useful information can make a move easy and effective. in this guide, we will cover everything you need to know when you are going to start with the office relocation.
Preparing for your office move.
When you move your entire business from one point to another, there are a lot of issues to consider. The person in charge of the removal company chosen as a good professional will take care of many of the logistical difficulties of your move. But here are some points where you can prepare yourself to avoid common office headaches..
To prepare the move of your office with total success you must also think about the packaging material. At Boxit we know that each piece of paper is important and that is why we suggest you take a look at our plastic boxes for moving, a more efficient alternative to cardboard moving boxes. Renting our resistant boxes will save you not only money, you will also be calmer that the office material will not be damaged during the transfer..
Office Move Timeline and Budget.
Develop a schedule and budget for the entire office move. Be clear and realistic. It is best developed at the planning stage with input from a variety of decision makers in your business. Here you can highlight the main reasons for your office relocation and what you expect from him.
Make sure your new office works for you.
Start by viewing current and new office floor plans. Start measuring all items. Key points and desk locations are issues that will need to be considered and planned well in advance. Make a clear inventory well before the day of the office move, so you know what furniture or desks you will need to replace or get rid of. Preparation makes the whole office much easier to move.
The staff needed to move the office.
A fundamental aspect in the office move that can be overlooked is the coordination of staff. This is one of the most important things to consider.. Since your role is to manage your staff through the move. Communication is key, so be sure to keep all staff in the loop throughout the process to encourage participation. It will change the environment and structure of the office, and any uncertainty can affect the moral and general disorder of the staff.
Remember to hold a meeting with your staff at your new facility, thank them for their patience and frame it as a new beginning (and maybe buy lunch).
Check your service providers before you move.
Consult telecommunications providers such as the one that supplies you with the internet. To make sure the networks and servers are up to the task of your new installations. The installation technician must be clear about how the work tables will be distributed as soon as possible.
Keep your office open during the move.
You don't want the moving your office be a disruption to your business, especially since the main reason for moving offices might be to increase efficiency or raise the standard. Therefore, you'll want to take a 'business as usual' approach’ for your business relocation.
Any technological interruption will be one of the biggest problems for any office move.. Notify phone providers in advance about moving your office. This will give time to guarantee a crossing without service interruptions. Transferring the actual equipment also takes time, so make sure everything is planned to maximize productivity.
Moving during office hours.
With a professional commercial moving company, your office move should run like clockwork. But you should make sure that most of the move is done outside of office hours to minimize disruption.. You know your own trades better than anyone, Thus, let the mover know the best times to make the move so your office is outside of normal business hours.
One of the main concerns of the moving process is the effect it will have on the productivity of your staff., their morale and capabilities to continue their daily operations. The best way to combat this is to take a 'business as usual' approach.. If it's organized (and if you are using a mover), you will have more possibilities to continue with the work until the moment that your office changes address.
Store surplus furniture in a furniture repository.
We know that each office is different, therefore not all furniture fits perfectly. One way to save money in the long run is to save all your leftover furniture.. Office equipment tends to wear out and when it is replaced, for example, an office table no longer fits with the other tables..
To facilitate all the work and planning of storing your furniture in a furniture repository in Boxit you will find different custom plans to be able to choose the most suitable furniture storage for you. A complete storage service. Pick up, save and return so you don't have to worry about anything.